Exhibiting at Sofitel Melbourne
Sofitel Melbourne
Exhibiting with Global Art Projects at Sofitel Melbourne On Collins
1. You will be invited to sign an Agreement between GAP on behalf of Sofitel Melbourne and you the Artist, and below outlines broadly what you need to know when you show at Sofitel Melbourne On Collins.
2. Unless you have been invited to show under special circumstances the artist will be responsible for:
Freight and installation
3. All costs and charges related to the delivery and collection of their work to/from Sofitel Melbourne. This includes wrapping of unsold artwork when the exhibition concludes.
4. The Artist or artist’s representative is required on the day of mounting the exhibition to be available to advise Global Art Projects (GAP) and the installation staff of the order and height that they would like the works hung. If this is not possible, a hanging plan must be provided beforehand.
5. ‘D’ hooks MUST be attached to all works that require hanging.
6. Condition reports on each of the art works to be produced and signed during the unpacking at the hotel to ensure the works are in good shape.
Promotion and Publicity
7. Artists are responsible for the cost of design and printing of their invitations to the exhibition launch. GAP uses the services of a graphic designer whose work and style has been approved by Accor Hotels, Sofitel Melbourne On Collins and their marketing departments. (see invitation image below)
8. Information for the invitation will need to be provided by the artist to GAP no less than 4 weeks prior to the agreed opening date. We also require a high-resolution digital image no less than 1 MB and full caption which can be used by the Hotel for promotion and publicity on its own website and in ‘The Age’ newspaper A2 section.
No invitation or material will be produced without the final permission of the artist. (See invitation format on images below)
Invitation mailing list
9. Artists are asked to provide their own mailing list at least one month before the exhibition so envelopes can be prepared. Invitations are required to be delivered to GAP no later than 4 weeks prior to the exhibition opening date. The mailing list is required in Excel format or directly on to the mailing labels.
Brochure and website
10. The artist will need to provide GAP with no more than 200 words of text relating to themselves and their exhibition which will be used by Sofitel Melbourne to produce a room brochure and up loaded on to the hotel’s website.
Sofitel Melbourne On Collins is responsible for:
• installation of the Works;
• publicity and promotion of the Exhibition in consultation with the Artist;
• insurance cover for the works for loss and damage while on hotel premises
• costs of mailing invitations to specified lists
• cost and organisation of opening function. (Additional functions or requirements above standard opening to be agreed and paid by Artist)
• acceptance of any monies for purchased works and liaison with purchasers regarding collection and freight of the works.
Important note: Sofitel Melbourne On Collins is a working hotel, and each of the exhibition spaces are located in public areas within the hotel. By signing the Agreement, the Artist accepts that the exhibition may be affected by other events within the hotel. In some cases, the exhibition may need to be temporarily de-installed, or may not be accessible, while other events in the hotel take place. Sofitel Melbourne On Collins and GAP will endeavour to advise the Artist of such instances, however this may not be possible at all times.
Should the artist have any queries before or during the exhibition, they should direct these to GAP on 03 9527 8255.
All information is current as of June 2009.